DJAD   District-Issued Credit Cards                                                                       DJAD

 

The superintendent shall be responsible for the issuance, accounting, monitoring, retrieval, and generally overseeing the use of district credit cards by employees.

 

Issuance

 

District employees may be issued a district credit card which shall be used solely for the purchase of goods and/or services needed for official business of the district.

 

Documentation

 

When an employee uses a district credit card, documentation shall be provided to the appropriate administrator detailing the goods or services purchased, the cost of such goods or services, the date of purchase, and the purpose for which such goods or services were purchased.

 

Payment

 

All district credit card invoices shall have appropriate administrator approval prior to payment.

 

Lost Credit Cards

 

Each employee issued a district credit card is responsible for the custody of said card.  If a credit card is lost or stolen, the superintendent shall be notified immediately.

 

Return of Credit Cards

 

A district employee shall return the district credit card to the superintendent upon termination of employment.

 

Misuse and/or Unauthorized Use

 

An employee who violates a provision of this policy shall be subject to disciplinary action as determined by the superintendent.  If the superintendent violates a provision of this policy, he/she shall be subject to disciplinary action as determined by the board.

 

 

LEGAL REF:  PA 266 of 1996

 

Adopted:  8/15/96