ECL-R        Web Accessibility Policy                                                                               ECL-R

 

Website Accessibility

With regard to the District website and any District web presence which is developed by, maintained by, or offered through third party vendors and open sources, the District is committed to compliance with Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 so that students, parents, employees, and members of the public are able to independently acquire the same information, engage in the same interactions, and enjoy the same benefits and services within the same timeframe as those without disabilities, with substantially equivalent ease of use.  The District further seeks to ensure that those individuals with disabilities are not excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in any District programs, services, and activities delivered online.

 

All existing, new, or updated web content produced by the District will conform to Web Content Accessibility Guidelines (WCAG) 2.0, Level AA conformance, or updated equivalents, as soon as practicable.

 

With respect to third-party content, the District, through its Web Accessibility Coordinator, will confirm the accessibility of such content before posting/linking to the District’s web presence, to the extent possible, by testing such content through a web accessibility checker or similar resource and/or manual checking.  If the accessibility of third-party content cannot be verified prior to posting/linking, the District shall avoid posting/linking of same.

 

If third-party content is verified and posted, but is later identified as not being accessible after posting/linking occurs, the District, through its Web Accessibility Coordinator, will endeavor to determine the basis of the issue by contacting the third-party provider and/or requesting information regarding the accessibility of their products.  To the extent possible, the District will determine if an alternate way to provide the third-party content exists.  If it is ultimately determined that the third-party content cannot be made accessible – either because it represents an undue burden or would require a fundamental alteration – the District shall keep a record of the inaccessible third party content.  A determination of undue burden or fundamental alteration will be made by the Superintendent and/or his/her designee after considering all resources available for use in the funding and operation of the service, program, or activity and will be accompanied by a written statement outlining the reasons for such conclusion.

 

Website Audit

The District’s Web Accessibility Coordinator will be responsible for reviewing all areas of the District’s website and evaluating its accessibility on a semester basis or as close thereto as possible.  The contemplated review will be completed, subject to District discretion, utilizing free online resources available to the District, a platform audit resource (if applicable), and/or a third-party vendor resource.  The District’s Web Accessibility Coordinator will also conduct a manual check of the website as part of the contemplated semester review.  The results of all reviews/audits will be documented and evaluated.  Identified issues will be remediated within a reasonable period of time under the direction of the Web Accessibility Coordinator.

 

 

District Training

The District will provide annual training for any staff (e.g. administrators, faculty, support staff, student employees) responsible for creating or distributing information with online content.  The training will be facilitated, in whole or in part, by an individual with sufficient knowledge, skill, and experience to understand and employ the technical standard(s) adopted by the District.  The training will include training on the Web Accessibility Policy, the Administrative Regulation, and staff roles and responsibilities to ensure that web design, documents, and multimedia content are accessible.  The District will provide periodic updates to staff, as appropriate, should technology standards change in a readily discernable way.  The District will also ensure that new staff are timely provided training consistent with the above expectations. 

 

With regard to staff who have already been fully trained at least once on the Web Accessibility Policy, the annual-training requirement may be satisfied by disseminating notice that includes the Web Accessibility Policy (e.g., via e-mail with a link to the policy), highlights any Policy updates, and provides the name and contact information of the Web Accessibility Coordinator to serve as a resource for staff with questions about the accessibility of online content.

 

Report of Accessibility Concerns/Issues

In contacting the District’s Web Accessibility Coordinator to report any issues or concerns associated with the accessibility of online content, reporting individuals are encouraged to provide the following information:

 

§  Name;

§  Contact information (phone or email);

§  Type of information that was inaccessible (PDF, video, etc.);

§  Specific web page the user was on (URL or page title);

§  Date the user was unable to access the information; and

§  Any other information the user believes might be helpful to the District in resolving the issue

 

Upon report of a concern regarding the accessibility of online content, the Web Accessibility Coordinator will, consistent with District policy, provide the requested information in an alternate format and, as soon as reasonably practical, make the necessary improvements to make the information accessible online.

 

Formal Discrimination Complaint

A student, parent, or member of the public who wishes to submit a formal complaint regarding a violation of Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 related to the accessibility of any District web presence that is developed by, maintained by, or offered through the District, third party vendors, and/or open sources, may utilize the District’s established complaint procedures, links to which are contained below. 

 

http://board-policy.wlcsd.org/J-Students/jaa.htm and http://board-policy.wlcsd.org/J-Students/jaa-r.htm

 

Irrespective of the submission of a formal complaint, once the District has been notified of inaccessible content, the reporting party should be provided with access to the desired information in a prompt manner.  In this regard, the Complainant should not have to wait for the investigation of the complaint to be concluded before receiving the information that he/she was unsuccessful in accessing through the District’s web presence.

 

 

 

 

 

 

Adopted:   5/4/17