JR-R    Student Records - Notification of Rights                                                    JR-R

 

Parents of students enrolled in the district and students who have attained the age of 18 have the following rights:

 

  1.    The right to inspect and review all educational records concerning their son or daughter.  A student who has attained the age of 18 years has the right to inspect and review his/her own records.

 

  2.    The right to obtain a copy of the district's student records policy by requesting same in writing from the student's school principal.

 

  3.    The right to seek the amendment of an educational record that is thought to be inaccurate, misleading or in violation of the student's rights.  This right includes the right to a hearing with the superintendent to seek such relief.

 

  4.    The right to limit the disclosure of certain personally identifiable information concerning the particular student.

 

  5.    The right to file a complaint with the United States Department of Education for any alleged violation of the Family Educational Rights and Privacy Act.

 

The board also hereby gives notice of its intent to limit the disclosure of personally identifiable information contained in a student's educational records except:

 

  1.    Where prior written consent of the student's parent or the eligible student is first obtained;

 

  2.    Where the information has been designated as "directory information"; or

 

  3.    Under certain limited circumstances permitted by law.

 

Annual Notification

 

Annually, on or before September 15th, the superintendent shall cause to be published in the district newsletter, Learning, a notice to parents and eligible students informing them of their rights under the Family Educational Rights and Privacy Act.   This notice shall also be posted in each school building of the district .

 

The notice will advise parents and eligible students of the following:

 

  1.    The right of parents of a student and eligible students to inspect and review the student's educational records.

 

  2.    The intent of the district to limit the disclosure of personally identifiable information contained in a student's educational records except:

 

         a.      Where prior written consent of the student's parent or the eligible student is first obtained;

         b.   Where the information has been designated "directory information;" or

         c.      Under certain limited circumstances as permitted by law.

 

  3.    The right of a student's parent or an eligible student to seek to correct those parts of the student's educational record which he/she believes to be inaccurate, misleading or in violation of the student's rights.  This right includes the right to a hearing at which evidence may be presented that the record should be changed.

 

  4.    The fact that all rights and protections given parents under the Family Educational Rights and Privacy Act and under this policy transfer to the student when he/she reaches 18 years of age or enrolls in a post-secondary school.

 

  5.    The right of any person to file a complaint with the United States Department of Education for an alleged violation of the Family Educational Rights and Privacy Act.

 

  6.    The procedure that a student's parent or an eligible student should follow to obtain copies of this policy and the locations where copies may be obtained.

 

The district will arrange to provide translations of this notice to non-English speaking parents in their native language.

 

Requests to Inspect Education Records

 

Parents of students and students who have attained the age of 18 years (hereinafter referred to as “eligible students”) may inspect and review the student’s education records upon request.

 

A parent or eligible student desiring to inspect education records should submit a written request to the student’s school principal (or such other record custodian as may be designated in this policy) which identifies as precisely as possible the record or records he/she wishes to inspect.

 

Within 10 school days following the receipt of a request, the principal or his/her designee will notify the parent or eligible student of the time and place where the record may be inspected.

 

Where circumstances do not permit a parent or eligible student to personally inspect an educational record, the district will, where possible, arrange for the parent or eligible student to obtain copies of the requested record.

 

 

 

7/1/93

Revised  10/9/97

 

WALLED LAKE CONSOLIDATED SCHOOL DISTRICT

NOTIFICATION OF RIGHTS

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT

The Family Educational Rights and Privacy Act (FERPA-20 USC 1232g)) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  These rights are:

      (1)  The right to inspect and review the student’s education records within 45 days of the day the school receives a request for access.

      Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

      (2)  The right to request the amendment of the student’s education records and the parent or eligible student believes are inaccurate.

      Parents or eligible students may ask the school to amend a record that they believe is inaccurate.  They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate.  If the school decides not to amend the record as requested, the school will notify the parent or eligible of the decision and advise them or their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

      (3)  The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

      One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

      (4)  The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school district to comply with the requirements of FERPA.  The Office that administers FERPA is:  Family Policy Compliance Officer, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC  20202-4605.

 

The Board of Education hereby gives notice of its intent to limit the disclosure of personally identifiable information contained in a student’s education records except:

      (1)  Where prior written consent of the student’s parent or the eligible student is first obtained;

      (2)  Where the information has been designated as “directory information”; or

      (3) Under certain limited circumstances permitted by law.

 

Parents of children enrolled in the Walled Lake Consolidated School District and eligible students may obtain a copy of the Board Policy providing for said notification of rights by calling 956-2000 or writing Walled Lake Schools, Attn:  Superintendent’s Office, Educational Services Center, 850 Ladd Road, Building D, Walled Lake, MI  48390.