JRA-R     Students Records - Types                                                                      JRA-R

 

Information about students that is collected and stored by any school personnel shall be separated into one of the following classification:

 

Administrative records.  This classification includes official administrative records that constitute the minimum personnel data necessary for operating the educational system.  It includes birth date, sex, race, names, addresses and places of employment of parents, academic work completed, grades, attendance records, withdrawal and re-entry records, honors and activities, date of graduation and follow-up records.

 

Supplementary records.   This classification includes verified information that is important in operating the educational system, but is of a more sensitive nature and of less historical importance.  It includes:  test data, such as scores on standardized achievement, aptitude and intelligence tests; observational data such as systematically gathered teacher or counselor evaluation and observations of social and personal assets; clinical findings and verified reports of serious or recurrent deviant behavior patterns; general data such as health data, family background information and educational and vocational plans.

 

Tentative records.  This classification includes useful information that has not been verified or is not clearly needed beyond the immediate present.  It includes unevaluated reports of teachers or counselors that may be needed in ongoing counseling or disciplinary actions.

 

 

 

7/1/93